BENEFITS AND FACT SHEET FOR SUPERVISORS, MANAGERS & CONFIDENTIAL EMPLOYEES
CONCERNING DEPARTMENT OF DEVELOPMENTAL SERVICES
AGNEWS DEVELOPMENTAL CENTER CLOSURE

Relocation Assistance
Relocation Assistance is provided to Agnews Developmental Center (ADC) impacted supervisors, managers, and confidential employees who relocate to another position within the Department of Developmental Services (DDS). The amount of the Relocation Assistance shall be three thousand five hundred ($3,500) dollars.

No Relocation Assistance shall apply to Community State Staff (CSS) placed employees.

No Relocation Assistance shall apply to employees accepting a position in the Warm Shut Down.

No Relocation Assistance shall apply to employees accepting a position in the Outpatient Clinic (Primary Care Clinic) or any other area that remains after Agnews closure.

Relocation Assistance begins February 7, 2008, and terminates upon the establishment of the re-employment list for each classification. An employee shall be eligible if they apply for a DDS position prior to the establishment of the reemployment list for their classification, even if the hiring process is not completed before the list is established.

Employees shall report to their new DDS facility on the date specified as the reporting date and be ready, willing and able to work.

Employees must be on active work status ninety (90) days from the first day of actual work.

Advance Against Relocation Assistance
Thirty (30) days prior to the specified reporting date, an employee who has accepted a position in another DDS facility will be issued an advance against the Relocation Assistance in the amount of one thousand, seven hundred fifty ($1,750) dollars less required deductions and/or taxes.

Failure to report on the specified reporting date as directed above will result in the loss of the Relocation Assistance. Recovery of the advance will be handled by deduction of earnings, against accrued leave balances and/or garnishment wages/salary. If necessary, DDS will also file a claim for reimbursement with the Franchise Tax Board for any remaining balance due.

Failure to complete the 90-day active work status requirement indicated above will result in recovery of the advance and forfeiture of the balance of the Relocation Assistance as indicated in the above conditions.

Balance of the Relocation Assistance
Ninety (90) calendar days after the first actual day of work, the remainder of the Relocation Assistance one thousand seven hundred fifty ($1,750) dollars, less required deductions and/or taxes, will be issued to the employee.

Failure to complete the conditions/requirements indicated above will result in the forfeiture of the advance against Relocation Assistance and balance of the Relocation Assistance and recovery of the forfeiture will be handled as indicated above.

The Relocation Assistance will not count in the calculation of hourly rates of pay for overtime, IDL, NDI or lump sum cash out of vacation, sick leave or any other leave balance.

No other Relocation Assistance is provided. This means: It is understood that the appointing authority is not requiring employees to accept positions at (or relocate to) another DDS facility and that employees accepting positions at other DDS facilities do so voluntarily. Accordingly, employees who accept positions at another DDS facility are not eligible for moving and relocation allowances under the provisions of Government Code Sections 19841 and 19842, DPA regulations 599.714 through 599.724.1, inclusive.

CTO, EXCESS TIME, HOLIDAY TIME, PERSONAL LEAVE &
VACATION/ANNUAL LEAVE CASH OUT

Upon request of the Agnews Developmental Center (ADC) employee, who voluntarily reports to other DDS locations, DDS agrees to cash out CTO, Excess time, Holiday Time and Personal leave to zero balance. The “cash out” will be paid three (3) weeks prior to the effective reporting date to the new reporting site.

Upon request of the ADC employee, who voluntarily reports to other State employment (outside DDS) DDS agrees to cash out CTO, Excess time and Holiday Time to a zero balance. The “cash out” will be paid three (3) weeks prior to the effective reporting date to the new reporting site. If no request is received, all CTO and Excess Time balances will be cashed out to the employee on the last day of employment with DDS.

Employees who voluntarily report to their new location within DDS will have the option to cash out no fewer than 40 hours vacation/annual leave accumulation, but no more than 80 hours. Vacation/annual leave payout will be three (3) weeks prior to the effective reporting date at the new DDS location.

CAREER PLANNING AND JOB INTERVIEWS

Supervisors, managers and confidential employees are encouraged to avail themselves of the services located in the Marchesi Career Center with approval of their supervisors. A reasonable amount of State time shall be provided for job interviews.

STATE RESTRICTION OF APPOINTMENTS (SROA)/SURPLUS

All supervisors, managers and confidential employees will have SROA/Surplus status for a minimum of 120 calendar days. SROA/Surplus status shall be extended by the State consistent with the layoff date of each employee, in increments up to a maximum of 120 calendar days per SROA policy and procedure manual.

Supervisors, managers and confidential employees who are selected for positions in the Outpatient Clinic, Warm Shutdown or Community State Staff will have their SROA/Surplus status withdrawn at the time selection occurs and the position is accepted.

COMMUNITY STATE STAFF (CSS) ASSIGNMENTS

Agnews Developmental Center supervisors, managers and confidential employees accepting CSS assignments will continue to receive the established ADC recruitment and retention differential for the duration of their CSS assignment unless amended by the Department of Personnel Administration (DPA).

When a CSS participant decides not to continue in the CSS assignment and ADC is still open, the participant will be returned to ADC for placement on SROA/Surplus Status.

When a CSS assignment is terminated by the provider or ADC, and ADC is still open; the participant will have the option to return to ADC for placement on SROA/Surplus Status, choose to have return rights to SDC for an existing classification, or be given the right of first refusal for an advertised position within their classification at any DDS facility for a 30-calendar day period.

If employment in a CSS assignment is discontinued through employee, provider, or DDS notice or discontinuation of funding, the employee will be provided a minimum of 30-calendar days written notice to report to Sonoma Developmental Center (SDC) with no break in State service. The employee will be given the option to:

1. Report to SDC for employment in their existing classification.
2. Given the right of first refusal for an advertised position within their classification at any DDS facility for a 30-calendar day period.